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IDEAL Center Reservations

Use this form to reserve the IDEAL Center

IDEAL Center Policy

IDEAL Center Policy

 

Guiding Philosophy

The main purpose of the IDEAL Center (IC) is to host events during the Library’s normal hours of operation. 

 

Prioritizing IC Use

As reflected in the prioritized list below, the primary purpose of the IC is to facilitate the library’s instructional programming and host events that are part of the IDEAL initiative. 

Reserving use of the IC will be determined according to the following priorities.

  • Library instruction sessions.
  • IDEAL meetings and events.
  • Events sponsored by the library.
  • Training for university staff that requires use of the room’s instructional equipment.
  • Occasional class meetings that require use of the room’s instructional equipment. 
  • All other events. 

The IC is not available for semester-long use for university courses or meetings unaffiliated with the library or the IDEAL initiative. 

Generally, use of the IC by groups not affiliated with the University is prohibited.  Some exceptions to this rule (especially during summer or other holiday breaks) may be granted at the discretion of the University Librarian.  

 

Bumping Rights

When the IC is needed for library or IDEAL activities, those who have reserved it for other activities may be asked to relocate elsewhere.  This decision will be made by the University Librarian. 

 

Faculty Use of the IC

Faculty who are only booking a couple of sessions per semester and not requesting a librarian to be present can book as far in advance as they wish. Faculty booking more than 2 sessions per week for a particular class cannot book more than one week in advance. (This policy is intended to prevent one or more faculty members from unintentionally "locking out" other faculty from using the room.) Exceptions to this rule will be made for library business, for engagements involving outside speakers, and at the discretion of the University Librarian.

 

Responsible Use of IC Equipment

Those authorized to use the IC will be responsible for its equipment. Any changes or modifications to the default equipment configuration must be approved in advance by the Reference/Instruction Librarian.

 

Prior to using the IC, please note:

  • The IC has a touch screen projector. If you need training on how to use the touch screen, please contact either Katie Beth Ryan or Leslie Inglis prior to using the room.
  • The remote for the projector as well as two touch screen pens are available to be checked out at the circulation desk.
  • Laptops are available for students to use in a locked charging cart located in the IC. Keys to unlock the charging cart are also available at the circulation desk.

For meetings:

  • The library has a Meeting Owl web camera and microphone for easy use in Zoom meetings
  • There is also a Polycomm Speaker phone available if needed.

 

Authorized users of the IC will ensure that the room is as functional upon completion of the event as it was when they gained access to it.

Please check the following after each use:

  • Close windows.
  • Make sure instructor computer is turned off
  • Make sure all laptops are returned to their correct location in the charging cart
  • Erase content on whiteboard.
  • Turn off lights and lock the door when leaving.
  • Turn off blower to heating/cooling system.
  • Please remind students to exit the library quietly.
  • Please return charging cart key, touch screen pens, and projector remote to the circulation desk.

Non-observance of any aspects of this policy may result in the loss of IC use privileges at the discretion of the University Librarian.

 

5 May 2005; Revised 4 August 2009; Revised: January 22, 2013; Revised February 22, 2018; Revised September, 2018.