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Library Services

Group Study Room Policy

The intent of study rooms is to provide small groups (a minimum of 3 people) with a quiet place to study together. Individuals or 2 people may use study rooms if available but may be asked to move to another quiet location to accommodate a group.

Group study rooms can be used without a reservation but groups having a reservation will have first right to the room.

We will attempt to accommodate faculty & staff requests to reserve a study room. Requests for morning use are more likely to be possible than requests for afternoon or evening use. If a room is reserved for ongoing use and proves to limit student use for group study then future requests will be re-evaluated.

Reservations can be made at the Circulation counter. A reserved room will be held for 20 minutes into the time of the reservation and then released if group members do not show.

One member of a group cannot hold the reservation while the other members of the group are not present this means group members have to be present and not in class, in the caf or elsewhere.

Any personal items left in a study room unoccupied for more than 15 minutes (regardless of a reservation) may be removed to the Circulation counter and the reservation canceled. This means you cannot hold the room by leaving coats and book bags in it while you are somewhere else.

Snack food (for example, fruit, snacks in a small package/container) and non-alcoholic beverages in a non-spill proof container and are allowed but please pick up after yourself!

Meals (for example, in carry out containers) are not allowed in the study rooms. These may be eaten in the kitchenette on the lower level.

Absolutely no food deliveries will be allowed from food services or other food establishments.

The supervisor on duty has the right to void a reservation if group members act in a disrespectful, discourteous or inappropriate manner.

IDEAL Center Policy

IDEAL Center Policy


Guiding Philosophy

The main purpose of the IDEAL Center (IC) is to host events during the Library’s normal hours of operation. 


Prioritizing IC Use

As reflected in the prioritized list below, the primary purpose of the IC is to facilitate the library’s instructional programming and host events that are part of the IDEAL initiative. 

Reserving use of the IC will be determined according to the following priorities.

  • Library instruction sessions.
  • IDEAL meetings and events.
  • Events sponsored by the library.
  • Training for university staff that requires use of the room’s instructional equipment.
  • Occasional class meetings that require use of the room’s instructional equipment. 
  • All other events. 

The IC is not available for semester-long use for university courses or meetings unaffiliated with the library or the IDEAL initiative. 

Generally, use of the IC by groups not affiliated with the University is prohibited.  Some exceptions to this rule (especially during summer or other holiday breaks) may be granted at the discretion of the University Librarian.  


Bumping Rights

When the IC is needed for library or IDEAL activities, those who have reserved it for other activities may be asked to relocate elsewhere.  This decision will be made by the University Librarian. 


Faculty Use of the IC

Faculty who are only booking a couple of sessions per semester and not requesting a librarian to be present can book as far in advance as they wish. Faculty booking more than 2 sessions per week for a particular class cannot book more than one week in advance. (This policy is intended to prevent one or more faculty members from unintentionally "locking out" other faculty from using the room.) Exceptions to this rule will be made for library business, for engagements involving outside speakers, and at the discretion of the University Librarian.


Responsible Use of IC Equipment

Those authorized to use the IC will be responsible for its equipment. Any changes or modifications to the default equipment configuration must be approved in advance by the Reference/Instruction Librarian.


Prior to using the IC, please note:

  • The IC has a touch screen projector. If you need training on how to use the touch screen, please contact either Katie Beth Ryan or Leslie Inglis prior to using the room.
  • The remote for the projector as well as two touch screen pens are available to be checked out at the circulation desk.
  • Laptops are available for students to use in a locked charging cart located in the IC. Keys to unlock the charging cart are also available at the circulation desk.

For meetings:

  • The library has a Meeting Owl web camera and microphone for easy use in Zoom meetings
  • There is also a Polycomm Speaker phone available if needed.


Authorized users of the IC will ensure that the room is as functional upon completion of the event as it was when they gained access to it.

Please check the following after each use:

  • Close windows.
  • Make sure instructor computer is turned off
  • Make sure all laptops are returned to their correct location in the charging cart
  • Erase content on whiteboard.
  • Turn off lights and lock the door when leaving.
  • Turn off blower to heating/cooling system.
  • Please remind students to exit the library quietly.
  • Please return charging cart key, touch screen pens, and projector remote to the circulation desk.

Non-observance of any aspects of this policy may result in the loss of IC use privileges at the discretion of the University Librarian.


5 May 2005; Revised 4 August 2009; Revised: January 22, 2013; Revised February 22, 2018; Revised September, 2018. 


IDEAL Center After Hours Policy

The IDEAL Center is available for student use after normal business hours.  

Students may use the room for group or individual study on Monday-Friday from 5 pm until closing, and all hours the library is open on Saturday and Sunday.

Students are not able to reserve the room.  It is designed to be an open space for all students.  

At 5 pm on Monday-Friday a staff member will unlock the door to the IDEAL Center.  At this time s/he will check that the laptop charging cabinet is locked and that the projection system is off.  Staff will unlock and open the room on weekends.

Students are not allowed to use any permanent equipment in the room (the laptop cabled into the projection system, the projection system itself, or the laptops in the cabinet).    

Library staff may ask students to leave the room if they are too loud, creating a disturbance of any kind, or making unauthorized use of the room’s equipment.